The reasons to digitize your records are simple: paper documents put your information at risk, cost you money and slow your business down.
Even if you’re not in a heavily regulated industry there are plenty of scenarios where the loss of records can put your business at serious risk. You may need them for tax purposes, or to defend your business against litigation from a disgruntled employee or customer. The onus is on you to maintain this information, so “the dog ate my payroll records” is not an excuse that will fly with a Sarbanes-Oxley auditor.
Of course, the easiest way to ensure that you don’t need to worry about physical records is to implement systems that digitize them as they come in or use digital workflows to begin with. Transitioning paper-heavy processes such as employee onboarding to digital forms can improve record integrity and save time for both end users and HR.
Mitigating risk and increasing efficiency can obviously have financial benefits for your business, but digitizing records can save you money in more direct ways as well. Between reducing paper and print costs, eliminating storage expenses and freeing up office space for other uses, digitization can have an immediate impact on your bottom line.
Source: How File Cabinets Are Putting Your Business at Risk – WorkIntelligent.ly
If you are ready to go digital with your records, contact us!